Administrative Assistant

first_imgJoin the PSC family and connect with accomplished and diversecolleagues who inspire and innovate students and transform livesand futures. Along with helping our students reach their goals,Pensacola State makes career fulfillment a reality.Job Description:Duties and Responsibilities:The Administrative Assistant position is a full-time career serviceposition. The Administrative Assistant provides administrativesupport to the department staff, faculty, and students under thesupervision of the Department Head. The Administrative Assistantcreates, manages, and executes budget expenditures upon approval bythe department head; processes payroll and personnel documents;maintains, records, and processes departmental and college-relatedforms and reports; develops and maintains office files andcorrespondence; monitors, orders, and processes requisitions fordepartment materials and supplies; operates office equipment;schedules appointments and meetings; and assists with preparationof the annual budget. Additionally, the Administrative Assistantworks effectively in a diverse community and meets the needs ofdiverse student populations; handles a large volume of functionsand activities; follows simple and complex written and verbalinstructions; and performs other duties as assigned. The successfulcandidate must possess the ability to work efficiently with minimalsupervision and exercise discretion concerning confidentialmatters. Attention to detail and computer proficiency (spreadsheetmanagement, electronic correspondence, and word processing skills)are essential for success in this position. The position mayrequire availability to work flexible hours, including someevenings. This position reports to the Department Head, English andCommunications.MINIMUM QUALIFICATIONS: Graduation from high school or GEDequivalency, two years secretarial experience, and demonstratedcomputer skills, including proficiency with Microsoft Office Suite(including Word, Excel, Publisher, Outlook, etc.) in a networkedoffice setting, and internet navigation. College course work may besubstituted on a year for year basis for the required experience.Successful results of a criminal background check arerequired.Pursuant to College policy, it is an employment eligibilityrequirement for an applicant to meet the requirements of §435.04(2), Florida Statutes, related to background investigations.Any person failing to meet the requirements of the statute will bedeemed not qualified to hold employment in this position. A FloridaDepartment of Law Enforcement (FDLE) approved background check willbe conducted on every successful candidate as a condition ofemployment, and any person who fails to disclose any adverseinformation contained in the background investigation at the timeof submitting the employment application will be disqualified fromemployment.PREFERRED QUALIFICATIONS: Prefer a bachelor’s degree;experience working in a high traffic area; demonstrated customerservice skills; experience using an automated system to processpayroll, purchasing, and accounting documents; demonstrated abilityto maintain extensive recordkeeping documentation; experiencemanaging and maintaining budget documents; and demonstrated abilityto effectively manage multiple tasks.SALARY RANGE: $24,150.00 (12.34/hour)SUPPLEMENTAL MATERIALS: All supplemental materials includinga cover letter must be submitted electronically via the Workdayapplicant portal. If you have any questions or difficulty uploadingthe supplemental materials, contact Monica Williams at [email protected] DEADLINE: Open Until Filled – Review ofapplications will begin April 29, 2021. To receive fullconsideration, the online application and supplemental applicationmaterials must be received by April 28, 2021.The benefits package provided by the College includes major medicalinsurance, life insurance and Florida retirement contributions.Other benefits offered include participation in the wellnessprogram, tuition waivers, educational opportunities, and paid sickleave.Supplemental life, dental, vision, and disability insurance areavailable at group rates.Pensacola State College does not discriminate against any personon the basis of race, ethnicity, national origin, color,gender/sex, age, religion, marital status, pregnancy, disability,sexual orientation, or genetic information in its educationalprograms, activities or employment. For inquiries regarding TitleIX and the College’s nondiscrimination policies, contact theExecutive Director of Institutional Equity and Student Conduct at(850) 484-1759, Pensacola State College, 1000 College Boulevard,Pensacola, Florida 32504.last_img read more